Toolkit Tuesday: I Wrote this Entire Post with Dictation on Mac!

Welcome to the first edition of Toolkit Tuesday! In these weekly posts, we will highlight tools we use at Belle Communications that make our lives easier, and help us better serve our clients. This week, we have two tools to share with you: Dictation and Producteev. Use Dictation to Transform Speech into Text Dictation is a tool that we just started using and can be found on the your Mac if you have the Mountain Lion edition. Dictation writes or types whatever you say. This is proving to be instrumental as I am currently wearing a stint because my thumb

dictation

Welcome to the first edition of Toolkit Tuesday! In these weekly posts, we will highlight tools we use at Belle Communications that make our lives easier, and help us better serve our clients.

This week, we have two tools to share with you: Dictation and Producteev.

Use Dictation to Transform Speech into Text

dictation
Dictation is a tool that we just started using and can be found on the your Mac if you have the Mountain Lion edition. Dictation writes or types whatever you say. This is proving to be instrumental as I am currently wearing a stint because my thumb has tendonitis.

Major BOO. But, the bright side is I wouldn’t have been able to discover and test this tool otherwise. So far, the accuracy leaves something to be desired but I can tell that it is learning to recognize my voice because the accuracy is improving. Overall it does get most of the words that I’m saying correct. However there are many words it will substitute and not realize that it just change the entire meaning of the sentence. For example when I mentioned above that I had tendonitis it put together a sentence like this:

This is proving to be instrumental as I am currently wearing a student because my phone has tendinitis.

… Not exactly what I want to say. In all seriousness, Dictation is proving quite useful despite it’s gaps. However, let this serve as a warning that it is important to thoroughly proofread your content when using this tool. So, don’t go and dictate an email to a client and press send without reading it first.

Revolutionize Your ‘To Do’ List and Collaborate with Producteev

producteev-logoThis next tool is near and dear to my heart. It’s called Producteev and it is fabulous! Seriously, I cannot stop raving about this tool. If you have a team or even if you don’t this tool revolutionizes the traditional ‘to do’ list. It’s also a great way to boost your productivity.

First, let’s talk about the task aspect of this tool. You can easily type and enter task items, assign a due date, add repeating dates, add notes, and attach files to each task. It’s extremely versatile. I also love that you can add color-coded labels to your task items so if you have various tasks assigned to different projects or clients you can easily see what’s on your plate. You can also sort tasks by due date, project label, person assigned and more!

The second reason I love this tool, and the main reason I started using it, is that you can assign tasks to individuals. Not only can you assign a task, but you can add notes regarding the tasks which means you can update your team as you go. It also means that reporting to team members on tasks is much easier. For example, if I assign a task to my assistant Jess, I can tell when she has viewed the task, if she added a note and when she completed the task. I can also add notes for her, upload files and reassign tasks as necessary. She can even assign me some tasks, too.

That’s it for the first edition of Toolkit Tuesday. Thanks for stopping by! And please tell us, what’s in YOUR toolkit? Are you using Dictation or Producteev?

Kate Finley

Founder + CEO of Belle
Currently thriving in Puerto Rico