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Toolkit Tuesday: Tools for Effective Meetings

Even in today’s digital age, the need for having meetings still hasn’t completely dissipated. Instead, technology has provided many tools to help us stay productive and have the most effective meetings. Whether you’re in a virtual office, traveling or sitting in a large conference room, these tools will help your meetings be as seamless as possible. Schedule Your Meeting Gone are the days of long email chains between everyone on your team about the best time to meet. Meet Doodle – an extremely simple scheduling tool. Just add the participants and give a few options for the date and time, and each person can

4 Tools for Effective Meetings (1)

Even in today’s digital age, the need for having meetings still hasn’t completely dissipated. Instead, technology has provided many tools to help us stay productive and have the most effective meetings. Whether you’re in a virtual office, traveling or sitting in a large conference room, these tools will help your meetings be as seamless as possible.

Schedule Your Meeting

Gone are the days of long email chains between everyone on your team about the best time to meet. Meet Doodle – an extremely simple scheduling tool. Just add the participants and give a few options for the date and time, and each person can indicate which time(s) work best for them. From there you can decide on a meeting time, and Doodle even integrates with your Google calendar!

Image courtesy of Doodle.com
Image courtesy of Doodle.com

Hosting an Online Meeting

Just want to host a virtual meeting? Google Hangouts is a free and easy-to-use tool that makes for a quick and simple online meeting. Hangouts also works well on mobile devices, if you you happen to be on the go. Join.me is another popular tool for hosting online meetings, and also offers a free user subscription. Both Join.me and Hangouts allow for screen sharing, so you can show files or presentations to the participants in the meeting.

Need Desk Space?

If you’re a virtual company, like us, or traveling on the road, figuring out where to physically meet can be a problem. Luckily, you can still have effective meetings because companies like Share Desk have a quick solution for you! Enter your city or location and it will give you all available office spaces you can rent per day or per hour. It really is that simple! Prices seem to range widely, depending on exact location, size and extra features of the space.

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Note Taking

There are various tools out there available for note taking during meetings and sharing notes. The application Evernote allows you to take notes, store and view them on all of your devices, import data from the web and share your notes with others – and you can even present right from within Evernote. Evernote offers a free subscription, too!  Google Docs, a very familiar tool for most, also allows for real-time collaborating for notes, easy sharing both internally and externally, and also easily integrates with all other Google applications, like Gmail or Sheets and is completely free.

Meetings don’t have to be a waste of time! You can have more effective meetings by using these services to help plan, manage, share information and follow up.

What other tools do you use for meetings? Tweet us and let us know at @ThinkBelleCom!

Mary Stankiewicz

Mary helps our clients grow their brands with smart and strategic content across social media platforms and targeted media coverage.